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How we keep your project under control

Four phases, four gates, defined results. Our phase model combines the predictability of classic project management with the flexibility of agile development.

The illustration shows four phase blocks in a row. Between each pair stands a gate as a barrier with an approval point; the last block is highlighted as the result.

Starting point

Why phases and gates?

Complex platform projects rarely fail because of the technology, but because of uncontrolled scope, lack of coordination and late decisions. Our phase model counters this with gates: deliberate decision points with clear criteria.

Abstract graphic: a sharply drawn green rectangle with a diffuse mass of light spilling over its edges.

Scope creep

Every change is assessed and decided, not added on the side.

Abstract graphic: a horizontal cyan threshold through which a column of light pushes from below.

Budget overruns

Effort and impact are on the table before the decision.

Abstract graphic: a violet arc and a straight path that narrowly misses it.

Solutions that miss the need

Before development there is a concept that you have seen and approved. You approve the decisive gates yourself: project start, project approval and acceptance.

The four phases in detail

Each phase ends with a defined gate. Only when the criteria are met do we move on. This protects your budget and our quality.

Assessment & offer

You have an idea, a requirement or an existing system that needs replacing. Together we check whether and how the project can be implemented with our stack.

  • Initial meeting and recording of your requirements
  • Technical pre-evaluation and feasibility check
  • Rough estimate of effort (size S–XL)
  • Offer with scope of services and cost range
  • Gate 1: based on the binding offer, you decide whether the project starts

Rules for changes to the scope

Requirements change; that is normal and not a problem. It becomes a problem when changes increase the project scope unnoticed. That is why every new requirement follows the same path after the offer has been approved.

Assess

The effort and technical impact of the requirement are estimated before any of it is implemented.

Show

You see in writing what the change means for budget and schedule and what alternatives there are.

Decide

Extend or swap: you decide, and we record the decision in writing.

How long the phases take

The project duration depends on the scope. These guideline values give you an orientation for typical platform projects on the cloudtec Stack.

  1. Phase 1: 2 to 4 weeks

    From the first enquiry to the binding offer. For complex projects with a paid preliminary analysis, possibly longer.

  2. Phase 2: 4 to 8 weeks

    Workshops, concept, prototypes and project plan. The investment that speeds up all the following phases.

  3. Phase 3: 3 to 9 months

    Depending on the scope of functions. You see progress continuously and can prioritise.

  4. Phase 4: 1 to 3 months

    Acceptance testing, go-live and closer support. After that, long-term operations begin, with maintenance and further development.

Know what’s coming

Let’s sketch out a project plan together that fits your project.